Frank
happy I’m excited

Support for single team working on multiple projects

This one has been asked for in various other threads but often as a comment on a different idea. So here is one main topic where all the votes can be collected. Let's see how far we can get :-)

Basically we have an urgent need for an elegant solution that would allow us to do the following:

- Define multiple projects, each with their own backlog. One single team is working on all these projects.

- We need to have two different "views": one where we see all the stories of all the projects together, for example to allow everyone on the team to see the full list of their work regardless the project the work belongs to, or to have an overview of all the stories in the current sprint. A "current iteration burn up" chart would be most useful at this aggregated level. We also need to be able to see the stories of the individual projects in isolation. This view is useful to discuss the priorities of the stories from one project with the product owner, for example, or to perform release planning for a specific project.

- The team velocity has to be calculated based on the delivered work of all the projects. To guide PT when automatically adding stories from the backlog to the current sprint, it would be nice if we can allocate on a per sprint basis a percentage of the resources that goes to each project. We can use commit mode to fine-tune the sprint backlog of each individual project.

I see two main new PT concepts that would implement this idea:

1) A universal filtering feature.

- In this approach, we could put all stories of all our projects (let's call these user projects) into one single PT project and tag each story with the user project it belongs to. This gives us the overview.
- A filter can be made active that would only show the stories that match the filter. This is somewhat similar to the current search function of PT, but instead of opening a new view with the search results like search currently works, a filter would keep all the current views like Done, Current, Backlog, Icebox, etc. and show only the stories in these views that match the filter criteria. Graphs should also be based on the filtered stories. This way we can add filters that show only the stories of a particular user project, and graphs such as a release burn down would also need to be based only on the filtered stories.

2) Support for project nesting.

- Here a super-project or parent project would automatically group all the stories of the sub-projects, and all the functions of the parent project work on the set of stories of all the sub-projects.
- Ideally the parent project has not just a read-only report/dashboard function but it would be fully editable just like any PT project. Under the hood PT would need to maintain the link to the sub-projects such that when I drag a story in the parent project from the backlog to the current sprint in fact this story is moved in the sub-project and the parent project view is updated.
- One level of nestng would already be a mega huge improvement.

The advantage of the project nesting approach is that there is no need to tag each story, so this approach seems to be the better implementation of the idea, however I can also imagine that the filter approach is more generally useful so that other people may benefit from it even if they do not need to work wih multiple PT projects.
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  • Diana Robson
    3
    This would be the difference between us continuing to use PT and dropping it for a system I really don't much like.
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  • Mark Schaschke
    2
    This would definitely help us, particularly the nested projects. Also useful would be filtering at the top level across all projects.
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  • CEO
    happy I’m happy
    It would be nice to have multiple backlogs. Often I want to plan out the next few iterations. While obviously iterations aren't set in stone until they begin, it's helpful for other parts of the business to have some idea what might be coming down the pipeline.

    This reply was created from a merged topic originally titled
    Support for multiple iteration backlogs.
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  • Thaddeus Selden
    indifferent I’m curious
    We have multiple teams that work on the same project but have different priorities. Is there a way to manage both teams within the single project or do that have to have a shared velocity/current backlog?

    This reply was created from a merged topic originally titled
    Is there a way to manage multiple teams on a single project?.
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  • Hiro Protagonist
    silly I’m unsure
    Where I work, we usually do one Tracker project per business project. Our team structure is very fluid, which is why we tend to segregate things this way. Lumping all our engineering tasks into one big project would be too confusing.

    The problem is knowing all the projects that are out there for our organization. No one person seems to know all the projects that are out there.

    Is there a way to link all projects under the header of an "Organzation" or other such entity? This would be fantastic for aggregating data, reporting on it, building departmental dashboards, etc.

    This reply was created from a merged topic originally titled
    How to associate multiple projects with an Organization.
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  • Dan Chak
    sad I’m sad
    2
    One feature I would love is to be able to see priorities ACROSS projects BY user. This way, if a single person is on two projects, not only can I prioritize the tasks within a project, but also I can prioritize the tasks between these two projects for the person who is working on both. Hope this can be considered for a future release!

    This reply was created from a merged topic originally titled
    Prioritize activities for a user across multiple projects.
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  • Tobias Schoesslrt
    happy I’m happy
    1
    Projects spanning Project view. I have many Projects I would love to view my Stories grouped by Project in a single List.

    This reply was created from a merged topic originally titled
    Projects spanning Project view.
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  • Torsten Becker
    happy I’m happy
    1
    We are a small developer team with several customer projects. While we need to keep track of our overall velocity, we do not want our customer to see tasks for other projects. So we would like to create a project of projects with all client projects and provide views for the customers into their project without the other projects and for us for all projects together

    This reply was created from a merged topic originally titled
    Creating a project of projects.
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  • liliana Reyes
    4
    I need to see all my work in all projects in only a view.
    Now, I only can see my work for a project in view "my work" but for review all my work, I must change to others project and look view "my work"

    This reply was created from a merged topic originally titled
    I need to see all "My Work" across all projects..
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  • Hello,

    We appreciate all the community feedback, please keep it coming! We have merged several similar topics together, and this is now one of our most popular requests. We will continue to review all the ideas in these topics as we consider the best way to address this common need for teams which work on multiple projects.

    Thanks,
    -- The Tracker Team
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  • Michael Harrison
    1
    Hi All,
    We work on _many_ multiple projects. We currently have 96 active projects which are either in development or maintenance. While these ideas sound great the reality is they're still a long way off becoming a feature of PT so we've done a bit of research and found a solution for now.

    We considered building out own but time is precious so we opted for Easy Insight (see http://www.easy-insight.com/) which allows us to generate reports so we can apply the idea of Scrum of Scrums. This allows us to generate reports to see things like one backlog for all of our project and be able to see who owns what stories along with state. I'll be publishing a report on Easy Insight's Exchange today that gives this detail (see Story Board Scheduled and Story Board Unscheduled). The best part about this is it is free for PT!

    Hope this helps as it has helped us immensely.
    Cheers,

    Michael
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  • usarid
    1
    We have a product manager who's the product owner for multiple projects. We would have expected on his dashboard for him to see a widget containing e.g. all the stories he must accept/reject. Are we missing that somewhere? We know he gets notifications on those, but is there not one place he can see all the ones he needs to act on at one time, across projects?

    This reply was created from a merged topic originally titled
    Product owner "my work" view across projects.
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  • JimO
    indifferent I’m undecided
    I need to be able to manage a single member across multiple projects at the same time. The only way to manage it is to go over every project every time we make a change and add up the members points. I have team members that have to cross project during the same sprint due to their expertise. This has forced me to manually schedule each sprint instead of using the automated system.

    I would like to have a total weekly point value for each member that tells me their max utilization and then have that metric feed through to the sprints. Then create a new allocation report to show the members actual utilization against their max utilization. The point scales will have to be figured out if you use different scales on different projects.

    This reply was created from a merged topic originally titled
    Managing member time allocation across projects..
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  • Cedric Vanderlinden
    happy I’m happy
    2
    Hi,

    I absolutely love your product but it doesn't quite fit the way that I would like to manage my team. I was wondering: is it possible to have a view that shows ALL projects and build a backlog across multiple multiple projects.

    In other words, I have a small development team but many projects. Their backlogs are built up of tasks across multiple projects in each sprint. I know it's not ideal but that's the way we work.

    As you can imagine, it's difficult to hop and plan from one project to the other.

    Related to this inquiry, I would love to then be able to filter my view per developer, so I can see Developer A's specific sprint and Developer B's specific sprint and so on...

    I am pretty sure that this functionality already exists but I just can't seem to find it. If not, is it something that we can expect in the near future?

    Thank you.

    This reply was created from a merged topic originally titled
    Multiple project view.
    • Maybe you are using Projects wrong (that goes for most of the posters here). It seems to me that you have ONE project "Code alot" wich consists of many EPICS. You should only have ONE backlog and then choose storys from different epics to fill the teams sprints. This way you see all your epics att once and have only one sprint at once. You can group storys into epics in PT by labeling them. What PT needs is a Group by label-list sÃ¥ that you can se your individual epics and their internal prioritation.
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  • klangholz
    sad I’m anxious/frustrated.
    1
    We are a team of 10 and we have multiple projects going on at the same time (right now we have 4 projects going). Is there a way that we can see (maybe on a Calendar-based chart) all our work divided by project for a certain period of time (present or future). We manage two week sprints and get work done for the 4 projects, so it would be nice to see how is the work/time divided between projects.

    Would this be possible?

    This reply was created from a merged topic originally titled
    One Team for Multiple Projects.
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  • Jon Carroll
    1
    You should add a view somewhere, possibly the dashboard, to show all "current" stories that are assigned to me across all projects. I am assigned stories across several projects and having to back in and out of each project to see what stories I am assigned each day before I decide where to start seems like a lot of unnecessary effort.

    This reply was created from a merged topic originally titled
    View showing all current stories assigned to me across all projects.
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  • Doug Reed
    1
    I agree with the comments here. I have tasks in multiple projects. Having some way to view all my tasks in all projects is something our group really needs.
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  • widgetandfaben
    There is a lot more in here than we need, but I'll throw a nickel in the can for being able to see stuff assigned to me across projects. That is a critical efficiency view for me to able to see what I need to do on a given day.
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  • brian.mccarthy
    1
    In my opinion this makes PT compete squarely with Rallydev, a much more expensive solution (prohibitively so). As mentioned above, this feature would keep our company beholden to PT for a long time, Otherwise we are likely to move to another solution.
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  • sven.junkergard
    We have multiple partners we collaborate with for different projects and quite often we have staff assigned to multiple projects at the same time. This functionality would be very helpful to us.
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  • simon.kiedyk
    I completely agree, this would be a very good addition and to get something even simple at least "to start" having a page on the dashboard where users can see their stories across all projects would make it much easier for users to see what they need to work on next, rather than going into every individual project and seeing what tasks they have there and what the priorities are. I haven't seen any staff comments on this for a while here, any estimates about whether something like this is coming and when?
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  • whit537
    sad I’m disappointed
    1
    We're looking to graduate from Trac, and this thread was linked as one of the big strikes against PT.
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  • Matthias Viehweger
    happy I’m excited
    1
    In my company, we have several projects managed with pivotaltracker.

    In all projects, we have a very low velocity, because we do not always
    work on the same projects. To fix that, I suggest the following feature:

    - ability to add projects to a group which has an aggregated velocity.
    (it could be enough to have all projects in one account in this
    group, now that accounts are independent of humans)
    - all projects get the same iteration-length (and starting dates)
    - an project-planning dashboard lets managers assign percentages to the
    different projects.

    - individual project-velocity is now total_velocity * (percentage / 100)

    => automatic sprint planning works again

    What do you think?

    Put another way:

    As a developer working on several projects
    In order to focus on my work
    and not be discouraged by "velocity: 2"
    I want to add to the team velocity with every done task in my project
    and I do not want to use commit mode all the time
    and I want my manager being able to just assign priorities

    I think that the social implications are far too complex for a
    user-story, but I can elaborate on that, if you want (or have trouble
    sleeping :) ).

    Thanks for PivotalTracker in general and for reading this far.

    This reply was created from a merged topic originally titled
    company-wide (or team-wide) velocity.
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  • anandamd
    How do I view all the stories regardless of the project that are not started or have been started and assigned to me.

    For eg: if I have 3 projects each of them have 2 stories. How do I view all the 6 stories in one page?

    Thanks

    This reply was created from a merged topic originally titled
    View all assigned stories regardless of the project.
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  • Sincklation
    happy I’m confident
    Is difficult to work across multiple projects and decide what's the next task to work on, at a dashboard level could be good to have "My Work" showing everything and also to be able to order that task.

    This reply was created from a merged topic originally titled
    Should be a way to see al "My Work" across projects.
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  • rgreenwald
    Is there a 3rd Party Pivotal tool that lets me see all my tasks across all stories?

    This reply was created from a merged topic originally titled
    All my tasks.
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  • Stian Lavik
    happy I’m happy
    We are typically working on more than one project at a time, and I'd love to have a possibility to see stories from all projects in one page. Especially would it be nice to have "My Work" across all project on the dashboard, or in the "My Work" coumn in all projects (and preferrably with the possibility to turn it on and off).

    This reply was created from a merged topic originally titled
    Stories across projects.
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  • Phillip
    happy I’m hopeful
    I have just started to use PT and we are a smaller agile design and web company. PT is perfect but we work on many projects at once. an "All My Work" tab would be the only thing that we need. Also to be able to re-arrange stories within the "All My Work" tab would be fantastic as well. This integrated into the app would be supreme too.
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  • marc
    is there a way to get a list of all stories I'm working on from all the projects? instead of having to go project by project?

    This reply was created from a merged topic originally titled
    all the stories I'm working on list.
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  • Sean Vikoren
    happy I’m excited
    One level of subproject would really help. Unrestricted nesting would be even better.
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  • alastair.mair
    Our team also suffer from running multiple projects and needing a single view. I've got fed up waiting for a PT solution to come so I used the API to solve some of my most pressing needs. It doesn't address all the issues here (specifically I've avoided doing backlog organisation for now) but it may prove useful to some people. Please take a look at http://fierce-water-8095.heroku.com/ and let me know how you find it.

    The source is available at https://github.com/amair/projects if anyone wants to make their own extensions and I can be contacted through that site.
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  • Graeme Mathieson
    happy I’m happy
    I'd like to see a holistic view of stories and "team velocity" across several projects. We are a small consultancy and we often find ourselves working on several projects at a time (which, I know, isn't necessarily ideal, but that's the way the work turns up). It would be useful -- to me -- to have an overall "uberproject" where I can line up a balance of stories for all our customers in some order, and see the team's velocity across all projects.

    This reply was created from a merged topic originally titled
    Holistic view of stories and team velocity.
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  • moinerus
    This is the only thing missing for me now we have epics, option 2 with nested projects is the best way to go I reckon. Also some sort of dash board loads of charts graphs and stats would be great as well
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  • ilja
    I've spent a week browsing through different Agile Tools only because this feature is missing in Pivotal. I love Pivotal, but missing support for project nesting / filtering or even copying stories into other projects and being able to keep those in Synch is really a shame. Please, please, please do something about. It'd be a shame to be forced to move away from Pivotal to another tool.
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  • kingler
    happy I’m thankful
    Totally agree. We are struggling with the same issue.
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  • sri
    sad I’m frustrated
    We're also struggling and are starting to investigate other tools, especially because PT has gotten pricey, for that same $$, there are other tools that would allow us to do group-based planning, etc. Any update on this?
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  • Matt
    We'd like to use Pivotal Tracker (and have in the past), but this is a non-starter for us. So, for now, we wait.
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  • guilherme.verri
    sad I’m frustrated
    3
    Any update on this? This is a MAJOR request of over a YEAR ago, and until now we have no solid feedback.
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  • WhyGo Travel
    Agree! Being able to see work/priorities across our teams' several projects would be a huge help.
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  • Siyfion
    +1 for this, we have several projects that are all related, so the same team works on them, yet they need to be bug / feature tracked independently.
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  • Robert Sanders
    This is exactly the feature we need. Would be great if this can be done!
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  • Denise
    This sort of feature would be ideal for our company!

    We have a team of 7 developers working on at least 3 projects at all times. When planning resources and priorities, we have to consistently manipulate the velocity to get things to fall into the correct sprints. That is an easy thing to do but requires manual effort. It also does not give us as product managers the correct view to plan use of resources across these many projects; and to eliminate this by using one PT "project" causes a ton of disorganization with a loooong list of scrolling backlog and icebox stories.

    The use of multiple projects is key for specific project planning and prioritization, but isn't helpful when trying to plan the work on all projects as a whole and for the whole department/team. This overview of all projects would give management the necessary tools to resource and plan, give the engineers a better view of their performance and progress, as well as give us insight into the progress of specific projects. Would be great to have this!!
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  • chadrick.mahaffey
    I sent this email and it matches this thread - I have an idea for PT that would help us a TON! It's called "Resource Planning (Churn) Mode" and in a nutshell it would show you all (or selected) projects under an account listed together on one screen. It would total up all the velocities and then give the actual percentages for each. Then it would allow you to override the % of resources for planning purposes and see the stories and schedules change based on the overrides. The reason this is needed for us is because we "churn" so much from project to project and want to keep the backlogs separate but we still want to use the tool in an all inclusive way.
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  • Sean (Official Rep) February 10, 2012 16:40
    Present an aggregated project of projects view, perhaps displaying Project A's stories alongside Project B's stories for a given iteration. There is no way to determine their relative priority inside an iteration, so they would need to be shown in parallel, not intermixed. This would make it easier for a management type to see in one place what's happening with many projects and teams over the upcoming iterations.

    This idea came from the wonderful users at our first SF Tracker Users Group.

    This reply was created from a merged topic originally titled
    Aggregate view of multiple projects.
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  • doug
    sad I’m frustrated
    I will just also echo the need for this - even in a simple form where developers can see all open stories across all projects. I'd love to only work on one thing at a time, but our business has a lot of ongoing projects that intertwine with each other.

    Massive fan of pivotal, but without the ability to see aggregate views of projects and stories, we are forced to look for other options that will help us do this.

    I definitely will wait patiently, as I imagine you guys will address this. However, time is somewhat ticking as its growing as an ongoing issue for the developers who have trouble tracking outstanding tasks across projects.
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  • seasoup
    happy I’m confident
    +1 for this feature.. Just started looking to use pivotal tracker and this was the first feature I looked for after understanding the product.
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  • Oskar Austegard
    Should this be implemented would we also be able to determine velocity of an individual team member?
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  • Brian T. Nakamoto
    happy I’m thankful
    1
    I noticed this thread so I thought I'd chime in that it would be awesome if Pivotal Tracker supported capacity planning. We have many people who are on multiple Scrum teams/projects. It would be great if Pivotal Tracker had an estimated, editable view for individual team members to gauge their capacity so they can better size stories in their respective teams. Scrum Masters would benefit from a higher-level, consolidated view to understand how each individual's capacity is allocated across teams.

    Thanks!
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  • Jeff Chausse
    indifferent I’m hopeful
    I want this so badly...

    I'm a Product Owner who needs to prioritize multiple projects worked on by one team. I can't effectively "groom" the priorities within a single project when they're intermingled in one project (beyond one or two sprints) - but the needs of the team to work from a single prioritized backlog is more important.

    What I've been doing is creating multiple "Pre-Backlogs" based on projects - used ONLY by me - and then moving them into the proper team Product Backlog when I can effectively prioritize them within all of the team's work.

    But I'd love a better way.
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  • eric
    sad I’m frustrated
    GreenHopper's Rapid Boards (Agile Plugin to JIRA) allow you to schedule a single sprint, pulling together stories from multiple projects. This is something that we'd really like to be able to do so we don't have one giant project.
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  • Humberto
    indifferent I’m wishful
    + 1 - We have just recently started using PT and one thing we immediately noticed that is missing is a global project view. We also only have one team working on multiple projects so we ended up having to create only one project and separating projects by tags or labels. I would love the ability of being able to have multiple projects in the same screen to prioritize tasks across projects.
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  • Simon Kidd
    indifferent I’m not sure at present
    I too would love to see this.

    i would also like to see an overview across all projects of the points of work undertaken by the team.

    We are still using the demo to see if its possible to make work for us.

    Cheers

    Simon
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  • Rusty
    This is obviously a common need but I don't believe what is suggested here is ideal. When planning and scheduling a sprint, you need to know what your velocity is. This is not your guess but an average of your historical velocity. Assuming your team remains relatively constant, you have this measure of your capacity. Dividing people among projects is a necessary reality but it has a real cost to your business in the form of context switching. This takes a developer's focus from one topic focus to another and slows the delivery of both. That's acceptable, of course, and easy to track as a reduced velocity. Too much and you'll see a level of reduced velocity that isn't acceptable and an indication that something needs to be done to increase efficiency. But isolating projects and fragmenting individuals across them makes it difficult to see much less track.

    If you divide your "projects" into PT projects, then you'll be managing individual velocity per project. Since a person divided is never going to be equal on all projects in question, its impossible to determine what you'll see as deliverable in the coming sprint. Tracking person velocity is even more risky. You cannot depend on the velocity of an individual anymore than you can depend on the specific estimate of a single story. You'll also discourage collaboration and best practices if individuals start watching their "personal velocity". Meetings, obligations and life in general cause natural fluctuations from week to week. Its in the averages that things work out and planning produces transparency and reliability.

    I think that Pivotal Tracker's approach to "projects" is part of the challenge. If a project was simply a story grouping, nothing more than a filtered view, and velocity was determined per "team", it might be easier to manage. Rather than tracking individual velocity, I'd like to assign each member to a "team" and then associate each team with various projects. Then, my team velocity will be impacted as stories fall into iterations. In this way, projects could be set to take more or less of a team's velocity so that I can manage independent backlogs for each project yet track consistent team velocity.

    This solves the problem of design vs development work as well. I'd like to associate 6 points of design velocity and 60 points of development velocity to my account and distribute that across various projects. Then I could look at all scheduled work or just an individual project.
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  • Gabriel Yoran
    sad I’m confused
    1
    Some of our developers work on multiple projects at the same time, all managed within PT. Is there any way where I can see all the stories assigned to a person, across projects? We'd need that to prioritize stories across projects. Thanks for any help!

    This reply was created from a merged topic originally titled
    How to see all stories assigned to a person, across projects?.
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  • cameron.blackwood
    silly I’m stomping my city in godzilla mode
    We have a number of people working on a number of projects and our boss needs to be able to look at all projects and go 'oh, person XXXX has enough work now'.

    To do this I think you would need a show me XXXX's work on all projects view.

    Personally Id like a 'show me all my current work' view (across all projects).
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